FLSA: Non-Exempt
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DIVISION: Accountability and Research
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PAY GRADE: ASP2
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DEPARTMENT: Alternative Education Programs
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SALARY SCHEDULE: ASP Salary Schedule
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REPORTS TO: ASP Director
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WORK DAYS: As needed
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JOB CODE: A808
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PRIMARY FUNCTION: Receives, deposits, and posts tuition payments and maintains tuition payment records.
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REQUIREMENTS:
1.
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Educational Level: High School Diploma or GED
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2.
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Certification/License Required: Must be certified in CPR and First Aid
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3.
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Experience: None
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4.
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Physical Activities: Routine physical activities that are required to fulfill job responsibilities
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5.
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Knowledge, Skills, & Abilities: Oral and written communication, typing, figure aptitude
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The Board of Education and the Superintendent may accept alternatives to some of the
above requirements.
ESSENTIAL DUTIES:
1.
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Demonstrates prompt and regular attendance.
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2.
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Collects all ASP payment envelopes from school safe or drop boxes.
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3.
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Opens and marks all payment envelopes as described in the ASP Online Operations Manual.
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4.
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Prepares daily ASP deposits.
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5.
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Copies all checks.1
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6.
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Posts all money received by ASP Online.
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7.
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Prepares two copies of the daily deposit report from ASP Online (one for School Bookkeeper; one for ASP files).
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8.
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Provides the daily deposit report, a duplicate deposit slip, adding machine tapes of envelopes and monies, copies of checks, and deposit bag strips to the School Bookkeeper.
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9.
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Enters deposit information into the armored car pickup book and drops deposit in the safe.
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10.
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Posts correcting entries for receipting errors that have been documented and provided by the ASP Director or the Account Clerk.
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11.
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Posts returned and refund checks to ASP Online.
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12.
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Retains all financial source documents for five-year retention.2
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13.
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Reports any improprieties found in handling of ASP money or student records to the Principal or ASP Director.
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14.
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Performs additional duties as assigned by appropriate administrator.
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NOTE: Only one employee can be Bookkeeper for ASP at a time. The Bookkeeper cannot work as Director or Account Clerk.
1 If the ASP Bookkeeper and School Bookkeeper are the same person, checks can be scanned on the Check Scan program on the School Accounting computer instead of making copies.
2 All envelopes are to be stored in boxes by date received and grouped by deposit.
Completed attendance forms are to be filed by date.
Estimated Start Date *08/01/2018 Access Salary Schedules |